Founders & operators
You carry a dozen threads at once, and the one that slips is the one nobody was watching.
See at a glance which work has gone still and what the next move is.
Moves Help
Lines · Breaks · Owners · TODD
Keep work from stalling unnoticed.
Moves draws every project as a line of moves against today. Gaps, stalls and wrong order show as breaks in the line, and TODD fixes what its rules allow, logging every change with Undo.
What is Moves?
An assistant for the person who keeps the team moving
Work rarely fails because nobody wrote it down. It fails because it goes still: a move has no owner, nobody knows the next step, or something starts before the thing it waits on. Moves makes those breaks visible to the project lead, and TODD fixes the small ones on its own. It answers:
- Which projects broke overnight, and why?
- Which move has no owner, or no next action?
- What has gone still, and for how many days?
- Is anything set before the work it waits on?
- Who has room to take the next thing?
Who it's for
For people whose work depends on follow-through
If you own outcomes that depend on other people, deadlines, and follow-ups, Moves is built for you.
Sales & business development
Proposals wait for a reply, and follow-ups go cold between meetings.
Keep every opportunity tied to a contact, an owner, and a dated next action.
Agencies & client services
Client commitments, campaigns, and deliverables live in different places.
Connect each Move to its project, people, and files so context never gets lost.
Project & team leads
Status meetings exist mostly to find out who is blocked.
Make ownership, blockers, and momentum visible without having to ask.
Probably not what you need: a personal checklist or grocery list. Moves is designed for work with owners, stakes, and deadlines.
Why it's different
Not another to-do list
Moves turns task tracking into an execution system. Here's how it compares with a typical task list:
A typical task listMoves
Records that a task exists.Draws every project as a line of moves against today, so a break shows the moment it happens.
Uses vague statuses like “in progress.”Anchors every move to an owner and a concrete next action. A move without one is a gap.
Lets work sit until someone asks.Counts the days a move has gone still and nudges the owner before it’s lost.
Leaves the order to luck.Catches a move set before the work it waits on, and proposes a fix.
Waits for you to do the admin.TODD hands off, reschedules and splits within rules you set, and logs every change with Undo.
What to do first
Your first five minutes
Don't set everything up at once. Start with one real piece of work and follow it through.
- 1
- 2
Paste a plan you already have
A list, a doc or meeting notes. TODD turns it into a line of moves and checks the order, owners and next actions.
New project - 3
Read Momentum
Every project is a line against today. Problems show as breaks, with TODD’s note in the margin.
Open Momentum - 4
Fix the first break
Give a gap an owner, apply TODD’s proposed order, or open the move and write its next action.
Meet TODD
Your project assistant, acting within rules
TODD watches every line and acts on its own within the rules you set. Maya, the content assistant, writes the emails and posts. TODD can:
- Find gaps, stalls, wrong order, Maya’s pile-up and anyone over capacity.
- Hand off what Maya and it can’t do to the person with the most room.
- Nudge an owner after four quiet days, and reschedule internal dates within slack.
- Split a move when part of it is Maya’s work, so the person’s part comes first.
- Send the project lead what needs a decision, and a morning digest at 6am.
You stay in control. Everything TODD does is in its log with Undo, it never moves a client-facing or hand-set date, and anything outside its rules comes to you.
TODD’s first week in a workspace is practice: it logs what it would have done and changes nothing.
Key terms
The Moves vocabulary
- Move
- One concrete piece of work with an owner, a next action and a date. Moves are the points on a project’s line.
- Next action
- The specific thing that has to happen next. A move without one is a gap.
- Flow map
- Each project drawn as a line of moves against today. Breaks in the line are the problems.
- Gap
- A move with no owner or no next action - nobody will move it.
- Stall
- A move with no activity. The number in the yellow dot is how many days it has sat still.
- Out of order
- A move set before the move it waits on.
- Most room
- The person on the project with the fewest open moves against their capacity.
- Lanes
- Who can carry a move: TODD (admin), Maya (content) or a person.
- Undo
- Every change TODD or you make is logged with the state before it. Undo puts it back, unless the move changed since.
- Practice week
- TODD’s first week in a workspace: it logs what it would do and changes nothing, then switches on.
The full walkthrough
From a plan to a line that keeps moving
Once your first project is on the board, this is the full tour. Come back any time, or press ⌘K to jump straight to a page.
01
Start at Momentum
Momentum is home for the project lead: every project as a line against today, with TODD’s notes in the margin.
- Switch the range between 1 week, 3 weeks and a quarter.
- A dashed yellow line is a stall; a pink “?” has no owner; a violet “⇄” is out of order; a green “✓” is something TODD fixed.
- A note that needs you has a button; a note about something TODD did has Undo.
- Guests see a sample team; sign in to see your own projects.
02
Open a project
A project’s Flow tab draws its phases and owners; Diagnosis on the right is TODD explaining each break in the first person.
- Forecast, critical path and how many next actions are set sit under the line.
- Sequence shows the current order and TODD’s proposed fix, with what changes and what stays.
- Moves, People and Log list the moves, who carries them (and their capacity), and every change.
03
Open a move
Any dot on a line opens the move: its next action, who can do it (TODD, Maya or a person) and what happened.
- Click the next action to write or change it.
- Give it to someone else, mark it done, or leave a note for its owner.
- Every step TODD took is in the timeline, with Undo.
04
Run the weekly review
Review shows only what needs a decision, one at a time, with TODD’s suggestion first.
- Press 1–4 to choose, or Talk it through to park it for standup.
- Share to standup copies the list for your team channel.
05
Set TODD’s rules
The TODD page shows what needs you, everything TODD did, and the rules it acts within.
- Turn hand-offs, nudges, rescheduling and splits on or off.
- Two rules are locked: TODD never moves a client-facing or hand-set date, and never messages anyone outside the team.
- Pause TODD, or keep it practising, from the top of the rules.
06
Keep the team in the loop
Teammates mostly hear from TODD: a push or email when a move is handed to them, a nudge when one goes quiet.
- On iPhone, Done and Can’t do it are right on the notification.
- Can’t do it sends the move back to TODD, which routes it again and tells the lead only if a date moves.
- Team shows everyone’s load across projects, assistants first.
Other places to go
